visunext stands for first-class video conferencing room solutions that revolutionise communication and collaboration in companies. Our goal is to design technology that connects people, no matter where they are. Whether you need a small huddle room concept for creative brainstorming, a fully equipped conference room for board meetings or a modern training room for knowledge transfer - we have the expertise and know-how to turn your vision into reality.
Elementary hardware components of a video conference room
In today's business world, where telecommuting and remote teams are becoming the norm, video conferencing systems have become the backbone of corporate communications. They make it possible to maintain face-to-face communication and collaboration in real time across geographical boundaries. However, to take full advantage of this tool, it is crucial to have the right equipment and to consider various aspects when planning a video conference room.
Audio: The key to successful videoconferencing
Audio quality in a video conference room can make the difference between a productive session and an unpleasant experience. We present three common audio setup options used in video conference rooms.
Audio conference systems in comparison: All-in-one systems, speakerphones and ceiling microphones
|All-in-one devices||Speakerphones||Ceiling microphones|
|Audio quality||In a very limited radius for a small number of participants.||Series connection of several microphones possible. Suitable for several participants.||Highest high-end audio quality including noise reduction.|
|Connectivity||No complicated cabling required.||Connect via USB or Ethernet interface.||Maximum stability when connected via Ethernet.|
|Installation||Comparably simple, as regularly plug-and-play.||Under-table cabling. We will be happy to draw up connection sketches for you or take care of the installation.||Professional installation by our technicians.|
|Handling||Very user-friendly, as only one device needs to be operated.||Intuitive handling. However, the microphone may interfere with the table.||Simple handling.|
Video conferencing systems in comparison: All-in-one systems vs. PTZ cameras
There are several factors to consider when it comes to video technology. All-in-one devices offer ease of set-up and operation, but can be limited in terms of image quality and functionality. PTZ (pan-tilt-zoom) cameras, on the other hand, offer more control and flexibility, but require a separate audio installation.
From resolution to zoom: important features when choosing a video solution
The right choice: display technology in video conferences
Display technology plays a crucial role in the presentation of and interaction with content during a videoconference. It is crucial that the choice of hardware components for the videoconference room is tailored to the specific requirements and context of the users . A well-equipped room should not only offer the best possible audio and video quality, but also enable user-friendly and ergonomic use. Here are some points for comparison.
A comparison of the most important software solutions
Video conferencing room software solutions enable the planning, execution and follow-up of video conferences. They can offer features ranging from video and audio transmission to screen sharing, artificial intelligence integration and room management. Choosing the right software depends on many factors, including the specific requirements of the users. The best-known software solutions include Microsoft Teams, Zoom and Google Meet.
At a glance: A comparison of leading video conferencing applications
|Number of participants||Up to 10,000 participants in Live Event mode||Up to 50,000 participants with large event licence||Up to 1,000 participants|
|Operation||User-friendly, with a wide range of functions||User-friendly with easy set-up||Very simple and intuitive, fewer functions|
|Connectivity||Strong connectivity, supports many devices||Strong connectivity, supports many devices||Good connectivity, best with Google devices|
|Privacy||Strong controls and compliance features||Strong, some concerns in the past||Advanced security features|
|Interactivity||Strong interactivity, with whiteboarding and live responses||Interactive, with polls and interactive whiteboards||Limited interactivity, mainly through chat|
|AI integration||AI integration for automatic transcription and translation||Transcription, translated subtitles||AI integration for noise reduction and subtitling|
|Room management||Advanced room management functions with team rooms||Simple room management like "Breakout Rooms||Simple room management|
|Support||Comprehensive 24/7 phone and web support||Comprehensive 24/7 live support for businesses||Limited support for free accounts|
|Device Management||Advanced device management features such as remote access and configuration||Basic device management||Limited device management features|
(BYOD) Bring-Your-Own-Device vs. (MTR) Rooms solutions
A BYOD approach is beneficial in a small business that values flexibility and wants to save costs. In this case, a solution such as Barco ClickShare can be used, allowing employees to connect their own devices and share the screen with others. No special equipment would be required for this, apart from the staff's personal devices and a display or projector for screen sharing.
In a BYOD installation we are planning, it is possible to access the existing video conferencing hardware with changing notebooks.
(MTR) Rooms solutions are suitable for companies with higher demands on the quality and security of video conferencing. Rooms solutions can be combined with specialised hardware such as professional cameras, microphones and displays to ensure a high-quality conferencing experience. Examples of such hardware could include a Microsoft Surface Hub 2S for interaction and collaboration, a Poly Studio X30 camera for high-definition video and a Shure MXA920 ceiling microphone for high-quality audio.
Advantages and disadvantages at a glance: Bring Your Own Device (BYOD) vs. (MTR) Rooms solutions
|Flexibility||Staff can use their own devices and start directly.||The computer to start the VC software is integrated in the room and ready to go.|
|Ease of use||Staff are familiar with their own devices and can thus share content easily.||The conference is ready immediately. Hardware and software problems are minimised.|
|Cost||Staff bring their existing devices.||Special hardware is needed and must be purchased first.|
|Security||Personal devices are usually less well protected.||High data security as company hardware and software are used.|
|Compatibility||Can be a problem if different devices and operating systems are used.||High, as all devices and software used are compatible.|
No two rooms are the same - What should be considered?
Designing a videoconferencing room is a complex task that must take into account a variety of aspects. In fact, no two rooms are alike, and each configuration must meet the specific needs and requirements of the organisation. Here are some of the most important factors to consider when designing a video conferencing room:
Designing a video conferencing room is a task that requires careful planning and consideration of a variety of factors. While specific requirements vary from room to room, lighting, acoustics, dimension, furniture arrangement, ergonomics and network connectivity are all important aspects that should be considered in any room. It is important to consider the specific needs and requirements of the business and seek professional advice where necessary!
The number of participants controls the technology
The number of participants in a video conference room has a significant impact on the technology and equipment required. A small room for six people will not require the same technical infrastructure as a large room for 18 or more participants. Below we show how the requirements for video conferencing technology vary with the number of participants.
Best practice for video conference rooms up to 6 participants
Video conferencing equipment options for rooms with up to 6 participants
|Good ★★★||Better ★★★★||Best ★★★★★|
|Microphones|| All-in-one video conferencing unit|| One central table microphone||Multiple table microphones|
|Cameras||All-in-one video conferencing unit||Single camera|| Single camera or PTZ camera|
|Displays||Single display|| Single display||Interactive video conference display|
|Connectivity||WLAN connection||Wired connection||Wired connection with dedicated network|
Best practice for video conference rooms up to 18 participants
Optimal video conference room equipment for up to 18 participants
|Good ★★★||Better ★★★★||Best ★★★★★|
|Microphones||Table microphones||Several table microphones or ceiling microphones combined||Multiple strategically placed microphones combined with body or lavalier microphones|
|Cameras||Single camera (wide-angle or fisheye lens)||Multiple cameras or one PTZ camera||High quality PTZ camera|
|Displays||Single display||Dual-screen display solutions||Interactive dual-screen display solutions|
|Connectivity||WLAN connection if bandwidth is sufficient||Wired connection for larger data exchange||Wired connection for larger data exchange|
Best practice for videoconference rooms with 18 or more participants
Product recommendation overview for rooms with more than 18 participants
|Good ★★★||Better ★★★★||Best ★★★★★|
|Microphones||Several high-quality table microphones||Several professional ceiling microphones||Several ceiling microphones combined with body or lavalier microphones|
|Cameras||Multiple cameras or one PTZ camera||Multiple professional PTZ cameras||Professional PTZ cameras with speaker tracking|
|Displays||Multiple professional videoconference displays||Multiple interactive videoconference displays||Large format LED wall|
|Connectivity||Wired connection to dedicated network||Wired connection with multiple dedicated networks||Wired connection with multiple dedicated networks and WLAN backup|